6 Ways to Integrate Technology with Your Customer Service

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Most businesses these days are incorporating technology, but the reality is that not all of them have successfully integrated it into their customer service.

Some companies haven’t yet committed to maximizing the potential of this innovation. It’s a surprisingly easy process, but it requires that your organization be proactive and take a comprehensive approach to utilizing technology to create an experience that is personalized, efficient, and effective.

Technology can help your customer service team deploy many tools for interacting with customers. Discussed below are six ways to unify technology with your customer service.

1. Be Proactive

Technology has a way of changing the way businesses interact with customers. If you want to embrace technology in your customer service processes, you’ll need to be proactive in your approach. Instead of letting technology happen without your involvement, get involved.

Before implementing new technologies, ask these key questions and be prepared to respond properly. Learning how different systems work will enable you to determine what new tools are appropriate for making customer service easier and more effective.

2. Personalize Your IVR System

With the advent of modern technology, it’s now easier than ever to integrate IVR (Interactive Voice Response) systems into any company. These systems allow businesses to communicate with prospective and current customers quickly, effectively, and efficiently.

The number of IVR applications on the market is astronomical and continuing to grow, but be sure you’re selecting one that works well for your business. IVR applications work best when they are programmed to answer the questions they’re asked in a personal, prompt, and productive manner.

3. Utilize Virtual or Online Services

Technology can help you improve your customer service processes by replacing traditional customer service models with virtual or online services. Instead of having to call customers, you can instead reach them through email.

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Also, if you don’t like how your regular customer service representative does their job, you can let them go and have someone else assist instead. Though this seems like an easy solution to many customer service problems, it’s probably not one that’s appropriate for every business.

Many companies have large call centers with numerous staff members and multiple departments that can be very expensive.

4. Remote Agents

It’s possible to create a virtual customer service agent that you can access remotely instead of having to call and interact with a live customer service representative. These agents are usually more efficient than a live agent and can be reached through phone, email, instant messaging, or the web.

Support rep working from home

They take over for the customer service representative at any time and can provide real-time information about what your customers need. Because of this, you’ll be able to handle high volumes of calls from customers more efficiently than ever before.

For example, a virtual receptionist in Florida offers an inexpensive way to contact customers and maintains a vast array of advanced features.

5. Real-Time Training in The Call Center

It’s challenging to train people properly using traditional customer service models. With that said, a handful of companies have been able to do it successfully. To help you train your customer service team effectively, use some real-time training software.

Many kinds of web-based training applications on the market can help you educate your team on the proper way to treat customers. Doing so can help your team learn how to improve how they interact with customers and make better customer service decisions.

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6. Utilize Cloud-Based Systems

These days, it’s becoming increasingly common for businesses to be able to reach customers via email, phone, social media, or even texting. Having this ability can help your business create a more personal level of service than ever before.

In addition, you can use Web 2.0 tools such as Facebook or Twitter to reach customers effectively and efficiently. With this extra capability, you’ll be able to provide personalized customer service with greater effectiveness than ever before and even gain access to information about previous calls.

Conclusion

Don’t be reluctant to implement new technology into your customer service operations. Doing so will help you create a more efficient and effective process for servicing customers and ensuring they’re completely happy with how they’re treated.

Also, think about the potential of outsourcing the customer service process if you don’t currently have the staff to handle it properly. The costs for outsourcing can be less than hiring someone in-house, and you’ll still be able to oversee what’s being done.

Samantha Higgins
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